PELLEON EVENT MANAGMENT INC. EXHIBIT RULES & REGULATIONS
1. SHOW MANAGEMENT - The words, Show Management: as herein refers to PELLEON EVENT MANAGEMENT INC., its employees or
agents. The enforcement of the following rules and regulations is the responsibility of Show Management.
2. SPACE RENTAL - The application for exhibit space, when duly signed by the exhibiting firm and Show Management, shall constitute a valid
contract between the parties. If payment is not received within the prescribed time limit, the contract is considered null and void and the space
will be re-assigned to another applicant. Should any rented space remain unoccupied on the opening day, Show Management reserves the right
to rent such space to any other applicant or use it for any other purpose without refund to the original applicant. Each space comes with 8’ tall
backdrop and 3’ tall side rail. Drapery (colour, to be picked by Show Management)
No carpet, chairs, or electricity is supplied. (Unless, otherwise noted on Contract.)
3. CANCELLATION OF DISPLAY SPACE – Display space fees are non-refundable if cancelled within 90 days of show. 50 per cent of total
booth fees are refundable if cancellation is more than 90 days from show date. All fees are refundable in event of show cancellation.
4. USE OF SPACE AND RESTRICTIONS - The space contracted is to be used solely by the exhibitor whose name appears on the application,
as agreed to by both parties and only products and/or services of the exhibitor may be exhibited. Any promotion of other products or services is
strictly prohibited and will result in ejection from the exhibition without refund or other appeal. No exhibit will be permitted which interferes with
the exhibits of other exhibitors or obstructs the visibility of other exhibits. Exhibits must be confined to the exact space allocated and where an
exhibitor’s display is built beyond limitations set forth in this contract. Show Management reserves the right to correct such violations by having
the exhibitor alter, remove or re-arrange any or all of the display so that it will comply with the regulations or, if the exhibitor is not available, to
make such corrections at the exhibitor’s expense. Show Management reserves the right to restrict exhibits which, because of noise, operation of
equipment, creation of safety hazards or any other reason, become objectionable or otherwise distract from neighboring exhibits.
No representation of the exhibitor, his/her products or services may be carried on in the aisles, corridors, feature area or other designated
common area of the facility.
5. INSTALLATION, EXHIBIT HOURS AND DISMANTLING - Installation will be done as per move in package. Exhibiting and dismantling will be
specified by Show Management. Goods received after the opening of the exposition must be delivered to the booth and arranged at a time other
than official exhibit hours. Exhibits shall be manned at all times when the exhibition is officially open. No exhibitor will be permitted to commence
dismantling any portion of the exhibit whatsoever, to commence packing crates or cartons, or abandon his display prior to the official closing.
Failure to comply with this regulation will result in the exhibitor being barred from participation at future exhibitions conducted by Show
Management. All exhibit material must be removed by designated time in the move in package, and all storage and handling charges for failure
to remove exhibit material by that time shall be the responsibility of the exhibitor. Show Management reserves the right to remove any exhibit not
removed by the conclusion of the exhibition and charge the expense to the exhibitor.
6. FIRE REGULATIONS - All exhibitors must comply with local fire regulations. Only fireproof materials may be used in displays and wiring must
conform to CSA or UL specifications. Fire exits and aisles must be kept clear at all times. The exhibitor assumes full responsibility for insuring
that exhibits meet these standards.
7. ELECTRICAL SAFETY CODE REQUIREMENTS - All exhibitors must comply with the Electrical Safety code Requirements. The exhibitor
assumes full responsibility for ensuring that exhibits meet these standards.
8. DAMAGE TO PROPERTY - Exhibitors are liable for all damage caused by them to the exhibit facility, booth equipment or to other exhibitor’s
property and shall indemnify the Facility Management, Show Management and/or Official Service Contractor against and hold them harmless
from, any complaints, suits or liabilities resulting from negligence from the exhibitor in connection with the exhibitor’s use of the exhibit space.
9. CARE OF BUILDINGS - Painting, nailing or drilling of floors, walls, ceilings or any part of the building is not permitted. Exhibitors laying any
floor covering must use an adhesive that will not damage the floor and is easily removed. No signs or other articles are to be fastened to the
ceiling, walls, pipes or electrical fixtures. A Full set of venue regulations will be provided by the venue in the move in package.
10. SECURITY - Show Management will provide adequate and reasonable watch-persons and/or security on a 24-hour basis for the duration of
the exhibition and will take reasonable precautions to safeguard exhibitor’s property. However, Show Management assumes no liability for loss
or damage, howsoever caused, of goods, exhibits or other materials owned, rented or leased by the exhibitor.
11. CLEANING - Show Management will clean all common areas of the Show (i.e. feature areas, aisles). The exhibitor is responsible for the
cleaning of their rental booth space.
12. EXHIBITOR BADGES - Exhibitor badges will be supplied by Show Management for exhibit personnel. These must be worn at all times while
in the show building and exhibit area and are required for entry to the show.
13. FOOD AND/OR ALCOHOLIC BEVERAGES - The preparation and/or serving of food or beverages of any kind without the written permission
of Show Management is prohibited. Serving alcoholic beverages on the exhibit floor is prohibited.
14. LIABILITY AND INSURANCE - The exhibitor must obtain and maintain at its own expense during the period commencing on the first move-
in date and terminating on the last move-out date, a policy of insurance acceptable to Show Management. The Policy shall provide coverage of
at least $1,000,000 for each separate occurrence. Neither Pelleon Event Management Inc., nor any of it’s officers, directors, employees or
agents, nor the owners, employees or representatives of the exhibit facility will be responsible for any injury, loss or damage that may occur to
the exhibitor, or the exhibitor’s employees or property from any cause whatsoever prior, during or subsequent to the period covered by the
exhibit contract. The exhibitor, on signing this contract, expressly releases the foregoing corporation, individuals and firms from and agrees to
indemnify same against, any and all claims for such loss, damage, or injury.
15. EXCLUSIVE RIGHTS - participating exhibitors have the exclusive right to promote or sell goods or services in the show. All other parties
who attempt to make any sales solicitations without the expressed written consent of Show Management will be permanently removed from the
show area. Exhibitors are asked to report any infractions to the show office so that immediate remedial action can be taken.
16. ENTRY TO SHOW - Show Management reserves the right to refuse admission to any visitor, exhibitor, or exhibitor’s employee who, in the
opinion of Show Management is unfit, intoxicated, or in any way creating a disruption of the show.
17. BOOTH ASSIGNMENT – Pelleon Event Management Inc. reserves the right to assign any and all booth space as it best determines, but
will be guided by a first received deposit system. To be eligible for priority, a signed contract and proper deposit must be received by Pelleon
Event Management Inc.
18. Show Management reserves the right at its sole discretion to change the date or dates upon which the exhibition is to be held and shall not
be liable in damages or otherwise by reason of any such change. In addition. Show Management shall not be liable in damages or otherwise for
failure to carry out the terms of this agreement in whole or in part where caused directly or indirectly by or in consequence of fire, storm, flood,
war, rebellion, insurrection, riot, civil commotion, strike or by any cause whatever beyond the control of Show Management whether similar or
dissimilar from the causes enumerated herein. In the event that the exhibit space to be used by the exhibitor should be in a any way be rendered
unusable, the exhibitor shall pay for such space only for the period during which it was or could have been used as determined within the sole
discretion of Show Management. A refund of all monies paid by the exhibitor to Show Management will be made by Show Management in the
event that the exhibition is not held by Show Management.
1. SHOW MANAGEMENT - The words, Show Management: as herein refers to PELLEON EVENT MANAGEMENT INC., its employees or
agents. The enforcement of the following rules and regulations is the responsibility of Show Management.
2. SPACE RENTAL - The application for exhibit space, when duly signed by the exhibiting firm and Show Management, shall constitute a valid
contract between the parties. If payment is not received within the prescribed time limit, the contract is considered null and void and the space
will be re-assigned to another applicant. Should any rented space remain unoccupied on the opening day, Show Management reserves the right
to rent such space to any other applicant or use it for any other purpose without refund to the original applicant. Each space comes with 8’ tall
backdrop and 3’ tall side rail. Drapery (colour, to be picked by Show Management)
No carpet, chairs, or electricity is supplied. (Unless, otherwise noted on Contract.)
3. CANCELLATION OF DISPLAY SPACE – Display space fees are non-refundable if cancelled within 90 days of show. 50 per cent of total
booth fees are refundable if cancellation is more than 90 days from show date. All fees are refundable in event of show cancellation.
4. USE OF SPACE AND RESTRICTIONS - The space contracted is to be used solely by the exhibitor whose name appears on the application,
as agreed to by both parties and only products and/or services of the exhibitor may be exhibited. Any promotion of other products or services is
strictly prohibited and will result in ejection from the exhibition without refund or other appeal. No exhibit will be permitted which interferes with
the exhibits of other exhibitors or obstructs the visibility of other exhibits. Exhibits must be confined to the exact space allocated and where an
exhibitor’s display is built beyond limitations set forth in this contract. Show Management reserves the right to correct such violations by having
the exhibitor alter, remove or re-arrange any or all of the display so that it will comply with the regulations or, if the exhibitor is not available, to
make such corrections at the exhibitor’s expense. Show Management reserves the right to restrict exhibits which, because of noise, operation of
equipment, creation of safety hazards or any other reason, become objectionable or otherwise distract from neighboring exhibits.
No representation of the exhibitor, his/her products or services may be carried on in the aisles, corridors, feature area or other designated
common area of the facility.
5. INSTALLATION, EXHIBIT HOURS AND DISMANTLING - Installation will be done as per move in package. Exhibiting and dismantling will be
specified by Show Management. Goods received after the opening of the exposition must be delivered to the booth and arranged at a time other
than official exhibit hours. Exhibits shall be manned at all times when the exhibition is officially open. No exhibitor will be permitted to commence
dismantling any portion of the exhibit whatsoever, to commence packing crates or cartons, or abandon his display prior to the official closing.
Failure to comply with this regulation will result in the exhibitor being barred from participation at future exhibitions conducted by Show
Management. All exhibit material must be removed by designated time in the move in package, and all storage and handling charges for failure
to remove exhibit material by that time shall be the responsibility of the exhibitor. Show Management reserves the right to remove any exhibit not
removed by the conclusion of the exhibition and charge the expense to the exhibitor.
6. FIRE REGULATIONS - All exhibitors must comply with local fire regulations. Only fireproof materials may be used in displays and wiring must
conform to CSA or UL specifications. Fire exits and aisles must be kept clear at all times. The exhibitor assumes full responsibility for insuring
that exhibits meet these standards.
7. ELECTRICAL SAFETY CODE REQUIREMENTS - All exhibitors must comply with the Electrical Safety code Requirements. The exhibitor
assumes full responsibility for ensuring that exhibits meet these standards.
8. DAMAGE TO PROPERTY - Exhibitors are liable for all damage caused by them to the exhibit facility, booth equipment or to other exhibitor’s
property and shall indemnify the Facility Management, Show Management and/or Official Service Contractor against and hold them harmless
from, any complaints, suits or liabilities resulting from negligence from the exhibitor in connection with the exhibitor’s use of the exhibit space.
9. CARE OF BUILDINGS - Painting, nailing or drilling of floors, walls, ceilings or any part of the building is not permitted. Exhibitors laying any
floor covering must use an adhesive that will not damage the floor and is easily removed. No signs or other articles are to be fastened to the
ceiling, walls, pipes or electrical fixtures. A Full set of venue regulations will be provided by the venue in the move in package.
10. SECURITY - Show Management will provide adequate and reasonable watch-persons and/or security on a 24-hour basis for the duration of
the exhibition and will take reasonable precautions to safeguard exhibitor’s property. However, Show Management assumes no liability for loss
or damage, howsoever caused, of goods, exhibits or other materials owned, rented or leased by the exhibitor.
11. CLEANING - Show Management will clean all common areas of the Show (i.e. feature areas, aisles). The exhibitor is responsible for the
cleaning of their rental booth space.
12. EXHIBITOR BADGES - Exhibitor badges will be supplied by Show Management for exhibit personnel. These must be worn at all times while
in the show building and exhibit area and are required for entry to the show.
13. FOOD AND/OR ALCOHOLIC BEVERAGES - The preparation and/or serving of food or beverages of any kind without the written permission
of Show Management is prohibited. Serving alcoholic beverages on the exhibit floor is prohibited.
14. LIABILITY AND INSURANCE - The exhibitor must obtain and maintain at its own expense during the period commencing on the first move-
in date and terminating on the last move-out date, a policy of insurance acceptable to Show Management. The Policy shall provide coverage of
at least $1,000,000 for each separate occurrence. Neither Pelleon Event Management Inc., nor any of it’s officers, directors, employees or
agents, nor the owners, employees or representatives of the exhibit facility will be responsible for any injury, loss or damage that may occur to
the exhibitor, or the exhibitor’s employees or property from any cause whatsoever prior, during or subsequent to the period covered by the
exhibit contract. The exhibitor, on signing this contract, expressly releases the foregoing corporation, individuals and firms from and agrees to
indemnify same against, any and all claims for such loss, damage, or injury.
15. EXCLUSIVE RIGHTS - participating exhibitors have the exclusive right to promote or sell goods or services in the show. All other parties
who attempt to make any sales solicitations without the expressed written consent of Show Management will be permanently removed from the
show area. Exhibitors are asked to report any infractions to the show office so that immediate remedial action can be taken.
16. ENTRY TO SHOW - Show Management reserves the right to refuse admission to any visitor, exhibitor, or exhibitor’s employee who, in the
opinion of Show Management is unfit, intoxicated, or in any way creating a disruption of the show.
17. BOOTH ASSIGNMENT – Pelleon Event Management Inc. reserves the right to assign any and all booth space as it best determines, but
will be guided by a first received deposit system. To be eligible for priority, a signed contract and proper deposit must be received by Pelleon
Event Management Inc.
18. Show Management reserves the right at its sole discretion to change the date or dates upon which the exhibition is to be held and shall not
be liable in damages or otherwise by reason of any such change. In addition. Show Management shall not be liable in damages or otherwise for
failure to carry out the terms of this agreement in whole or in part where caused directly or indirectly by or in consequence of fire, storm, flood,
war, rebellion, insurrection, riot, civil commotion, strike or by any cause whatever beyond the control of Show Management whether similar or
dissimilar from the causes enumerated herein. In the event that the exhibit space to be used by the exhibitor should be in a any way be rendered
unusable, the exhibitor shall pay for such space only for the period during which it was or could have been used as determined within the sole
discretion of Show Management. A refund of all monies paid by the exhibitor to Show Management will be made by Show Management in the
event that the exhibition is not held by Show Management.